Category Archives: PR
These days it seems like we don’t have enough time in the day to do everything we need to do. How often have you heard: There are not enough hours in the day! I have no time to work out. I don’t have enough time for social media. Whatever the excuse is, we all have a lot on our plate.
So the question is: how does one find more time in the day?
Here are 10 time management tips that you may be overlooking:
1. Ask smart questions about your email inbox.
Let’s face the facts. We live in our email inbox—whether it is your work or personal email. Are we asking ourselves the right questions when it comes to our email? Can this email wait until later? Does this email need my attention right away? Can I direct that person to someone else? Am I really ever going to ever respond to this email? Is this email just an FYI, is there action required or is it for my files? The key is to be aggressive when it comes to your email inbox. Will you really need this email 6 months or a year from now? No? Delete. You may want to read 4 steps to inbox zero.
2. Keep your emails short and sweet.
Don’t send one-word emails but get to the point fast. As they say in the journalism world: don’t bury the lead. For example, change the email subject line when an email changes topics. You may want to read 6 CEO productivity tips to steal for yourself where it talks about that you should think about your emails like you do with your tweets (limit them to 140 characters or less.
3. Take advantage of web tools.
Like it or not, organizations and users are going to the cloud. Think Adobe’s acceleration its shift to the cloud. Learn how to take advantage of web tools like Adobe’s Creative Cloud and free tools like Pixlr Editor. File sharing tools are also making it easier for collaboration. You may want to read 22 file-sharing tools for easy collaboration.
4. Pick web browsers that don’t slow your system down.
Internet Explorer has features that slow your browser experience down so users are switching to Mozilla’s Firefox or Google Chrome that are faster and include useful features like bookmark syncing. Chrome has recently passed Internet Explorer to become the world’s most popular web browser. The key is to get the most of your web browser space with extensions like Hootsuite’s Hootlet and minimizing bookmark icons. You may want to read 6 ways to maximize your browser real estate.
5. Lose the clutter in your work or home office.
Do you have a lot of clutter in your work or home office? Clutter can drain you. It can frustrate you. It can make it difficult for you to accomplish things. You should think about how you cause clutter and how your office or home design creates clutter. Working in the right workspace can help you get more done with less effort.
6. Discover how you are spending your time.
How do you spend your time every day? You may want to fill out your own Wheel of Productivity. Then, give it a hard look. Are you spending enough time to the colors that matter most to you? Another good way to find out how you are spending time is to fill out your calendar with tasks you accomplished that hour or half hour. Then, look over the past month. What did you accomplish? When did you accomplish the most—the morning or the evening? If you don’t know already, it may tell if you are morning person or evening person. You may want to read how your body clock affects your life.
7. Get your calendar under control.
Don’t fill up your calendar with standing meetings. These meetings may be good if you are not doing anything else but evaluate whether certain meetings have taken their course and need to be restructured or canceled altogether. Another way to reduce time is by bundling meetings by location. If you are traveling back and forth from a certain location, reduce the travel time by booking all your meetings in that location in one day. As Stephen Covey said, “the key is in not spending time, but in investing it.” Are you investing in your time the right way?
8. Run meetings more effectively.
You have probably been in those meetings are a waste of time. Do they start on time? It is common across corporate America for meetings to be a waste of time, not fun, and to start late. So how does a meeting run more effectively? Have the person who organized the meeting discuss the goals of the meeting. Make sure that he or she gives “homework” assignments either before or after the meeting so people know what to expect for the meeting or what to do for before the next meeting. Another time is to book the meeting for the length you need. Most meetings will go the full 30 minutes or hour if that time is booked for that. As Parkinson’s Law states: “work will fill the time available for its completion.”
9. Manage your energy not your time.
The key to managing your energy is to take breaks every 90 minutes. It helps you better work with your body’s natural rhythms. It is simple concept: spend energy more wisely and you will have more of it. The key is to be conscious of the ways you are building rest and renewal into your day. You may want to read 6 ways to use less energy to get more done.
10. Get a good night’s sleep.
Are you getting enough sleep? According to the Centers for Disease Control and Prevention, insufficient sleep is a public health epidemic. How much sleep you need depends on you and as we get older. Adults generally need seven to eight hours but according to a national health interview survey, nearly 30 percent of adults report getting less than six hours of sleep. To make sure you get sleep you need, try to go to bed the same time every night, avoid large meals before bed, and avoid caffeine and alcohol right before bed. You also need to get good, deep sleep. You want to ready about an iPhone app that promises no more sleepless nights.
In the end, managing your time well is taking the time to ensure you prioritize tasks based on importance and urgency.
What productivity tips would you add to this list?
We all want our tweets to get noticed, read and retweeted—whether they are your personal tweets or you are tweeting on behalf of a brand.
The purpose of this blog post is to give you some information about what research says about the best time to tweet and show you some tools so you can tailor your tweeting times to your followers’ habits.
Time of Day
According to the Twitter vs. Time infographic produced by the marketing company Lemon.ly referencing Twitter and Sysomos data, the most traffic on Twitter occurs between 9 to 11 a.m. ET and 1 to 3 p.m. ET. According to Hubspot Social Media Scientist Dan Zarrella’s research, the best time to tweet is 5 p.m. ET. The takeaway: Spread your tweets out throughout the day with an emphasis toward later in the day.
Pulling data from Dan Zarrella, the Science of Social Timing infographic created by KISSMetrics, shows that the breakdown of tweets in U.S. 48% of tweets are from the East Coast, 33% of tweets are from the Central time zone and 14% are from the West Coast. It is important to remember that nearly 80% of the general U.S. population is located in the Central and Eastern time zones. The takeaway: Think East Coast time.
Day of the Week
According to Dan Zarrella’s How to Get More Clicks on Twitter, you are more likely to get clicks on your Twitter links toward the end of the week and weekends. From my personal experience, I have been successful with Sunday evenings. In terms of followers clicking on your Twitter links, followers are more likely to do so on Friday, Saturday and Sunday. The takeaway: Don’t forget about the weekends.
Optimizing you or your brand’s daily tweeting habits is important in making sure you reach your followers. I found 13 tools that can help you figure out and maximize the timing of your tweets.
1. WhenToTweet. This tool will help you figure out when most of your followers are online.
2. TweetWhen. This free tool shows you the best times to tweet based on your past 1,000 tweets.
3. Tweriod. This free tool looks at you and your Twitter followers’ tweets to provide times on when you should tweet.
4. TweetStats. This free tool will show you detailed analysis of your best tweeting time.
5. Timely. This free tool analyzes your past 199 tweets and figures out the best time slots for you to tweet.
6. Tweue. This free tool is basically a Twitter queue that will evenly space up to 10 tweet from 15 minutes to eight hours apart.
7. TweetReports. This free tool gathers the stats from your top 25 influential followers and analyzes the times where keywords are talked about the most, and when you may want to participate in these conversations.
8. Lookacross. This paid tool (30-day free trial) to find the best time to reach people.
9. 14Blocks. A paid tool ($5-$49/month) that analyzes your followers’ activities to find out the best times to tweet each day of the week.
10. Socialflow. A paid tool ($1 for first month) publishes your content when it will resonate the most with your Twitter followers.
11. Hootsuite. A free web-based social media dashboard that allows you to queue up and post updates in a timely fashion.
12. Buffer. This free app allows you to add articles, photos and videos to it anytime of the day and then it automatically shares them throughout the day
13. TweetDeck. This free tool allows you to schedule tweets and can help you manage your social media platforms.
Conclusion: Success Lies in Frequency Not Timing
In the end, success on Twitter does not rely on when you tweet but how frequently you tweet. Not too much but not too little. If you post at least 5 times a day, spaced throughout the day, you will mostly likely achieve the maximum impact of your tweets.
Social media is a game changer for public relations. It is bringing new challenges and opportunities to the profession and to savvy pros. I have outlined seven ways that social media is changing PR.
- Two-way conversation. PR pros can no longer blast out information about their brand or client and expect to succeed. Consumers and journalists have come to expect that they won’t be “spammed” and will be answered quickly and in a personal manner. Timely, two-way communication is the “new normal.” Listening, engagement and thought leadership are now three areas that PR pros manage.
- Digital communication. PR pros need to know the latest digital tools, including social media monitoring tools, Twitter, Google Analytics. They need to understand blogging and the tools that come with that. We need to understand the nuance of communication for different online communities. (ie. between communicating on Twitter and/or Facebook.)
- Research. The social networks offer a wealth of information to PR pros on target markets, customer service, and media they want to pitch. They can now create new opportunities that may not have been available before without social media.
- Journalism is changing. Traditional media is no longer the “go to” source for information. The news can “break” from anywhere and the general public has become citizen journalists. For example, look at the U.S. Airways crash into the Hudson River or Michael Jackson’s death. The consumer no longer relies on big news organizations to be on the scene for news. Companies are, in essence, becoming media companies and their PR pros are becoming publishers. Be sure to read How is Social Media NOT Journalism?
- Faster and more visible communications. In our 24/7 customer-centric world, social media has increased the potential for complaints and the visibility of this negative outcry. Since we live in a social network, crises happen faster, and response time must be as well. It is important for PR pros to develop their organization or client online presence BEFORE a crisis happens. Because technology is always changing, the crisis plan needs to become a “living” document that helps give an immediate and well-informed response to the latest information.
- Analytics. PR pros need to understand and use math everyday. Social media can better help track the return on investment, including direct costs of staff time spent using the tools, and measurement of the traffic it drives to a company’s website.
- Organizational hierarchy change. Internal and external communications have been democratized thanks to social media taking out the extra layers such as a direct line to the CEO if you are an internal or external stakeholder.
What would you add to this list? How do you think social media has changed PR?
This post originally appeared on the blog Spin Sucks.
We all love video. So I thought it would be fitting to create a post on the 10 best viral YouTube videos of all time.
In doing research for this post, I saw many other top viral video lists varied based a number of variables and criteria. Basically, the list depends on how you slice and dice it. In other words, these types of posts are very subjective. So what really makes up a viral YouTube video for this list?
Here’s my criteria:
- The video needed to reach a large age range
- Be a part of pop culture
- You can watch it on YouTube
- Ranked by number of YouTube views
To help create this post, I referenced the YouTube Chart of all-time most viewed videos.
Here’s my list:
10. Lazy Sunday – Saturday Night Live
Views: 5 million +++ (taken down by NBC from YouTube so not sure final count)
9. Evian Babies
Views: 14 million +
8. Old Spice – The Man Your Man Could Smell Like
Views: 30 million +
7. Will it Blend? iPad version
Views: 10 million + (note: many different versions of “Will It Blend” so I ranked this higher)
6. Numa Numa
Views: 41 million +
5. Miss Teen USA 2007 – South Carolina answers a question
Views: 49 million +
Views: 60 million +
3. D&*K in the Box – Saturday Night Live
Views: 24 million + (owned by NBC so numbers are off – most likely tons more than listed on YouTube)
Views: 85 million +
Views: 168 million +
What video(s) would you add to this list?